Videoconferencing for Board Meetings
Videoconferencing has replaced face-to- face meetings in almost every industry, including board meetings. As technology advances and we adapt to the new demands, certain things should remain the same to ensure that board meetings using videoconferencing work.
In a time when the world seems to be changing in the blink of an eye, it may be tempting to let loose and appear less professional during a video conference. This is not the time to cut corners. Meetings for boards using video conferencing should adhere to the same etiquette as traditional meetings. It is vital that everyone be aware of how their behavior can affect those around them.
The first step is to select a video conference software platform that includes the features necessary for efficient remote meetings. A reliable platform will allow all participants to join the conference easily and will provide the appropriate amount of security. It also comes with tools to handle the meeting prior to, during, and after the call, making it a seamless process.
Participants should make sure to muffle their microphones when not speaking to prevent distractions. They should also avoid wearing distracting patterns or colors, and keep the lighting in the room appropriate for a video conference to avoid glare or unflattering angles for cameras. It is also crucial that everyone takes the time to set a clear agenda prior to the start of the meeting to ensure that the meeting is on track and the most relevant issues are addressed.
